CollPoll’s Grievance Redressal: Ensuring Student Satisfaction & Compliance with UGC Regulations

CollPoll's Grievance Redressal: Ensuring Student Satisfaction & Compliance with UGC Regulations

In the ever-evolving landscape of higher education, ensuring student satisfaction and addressing grievances and complaints promptly has become a top priority for institutions. By leveraging CollPoll’s Campus Help Center, institutions can automate any workflow on the campus, ensuring that grievances are addressed immediately and with the utmost effectiveness.

Through automation and centralized tracking, the Campus Help Center module simplifies campus operations, minimizing manual errors and reducing administrative burden. This empowers institutions to provide a seamless and user-friendly experience to all stakeholders, resulting in enhanced efficiency, improved student satisfaction, and the cultivation of a positive campus environment. With CollPoll, institutions can confidently navigate the complexities of grievance redressal and create a culture of transparency, accountability, and continuous improvement.


CollPoll's Robust Grievance Redressal System


This blog explores CollPoll’s innovative approach to handling grievances and complaints and highlights the recent regulations introduced by the University Grants Commission (UGC) to further enhance students’ grievance redressal mechanisms.


UGC Regulations for Students’ Grievance Redressal

Recognizing the importance of effective grievance redressal, the UGC has introduced new regulations to strengthen the processes at higher educational institutions. The University Grants Commission (Redressal of Grievances of Students) Regulations, 2023, superseding the previous regulations of 2019, have been aligned with the principles of the National Education Policy (NEP) 2020.


The new regulations mandate the establishment of Students’ Grievances Redressal Committees (SGRC) at all higher educational institutions. These committees are responsible for addressing complaints raised by students and ensuring their prompt resolution. Additionally, the regulations emphasize the appointment of representatives from marginalized groups, such as Scheduled Castes (SC), Scheduled Tribes (ST), Other Backward Classes (OBC), and women, as either chairpersons or members of the grievance redressal committees. This provision aims to provide equal opportunities for all students and prevent any form of discrimination.


Resolve Grievances & Complaints Effortlessly with CollPoll

CollPoll’s revolutionary online grievance-handling mechanism is designed to instantly resolve complaints in educational institutions. Students, teachers, and other stakeholders can raise complaints on various issues, including ragging, sexual harassment, or any other concerns. They can also be provided with a digital help desk to submit complaints as well as seek medical or mental health support.


CollPoll's Grievance Redressal System - Features


Key Features of CollPoll’s Grievance Redressal System:


1. Centralized Help Centre: CollPoll revolutionizes the grievance redressal process by providing an integrated dashboard for students, teachers, and non-teaching members. This comprehensive platform streamlines communication, enabling efficient collaboration and ensuring that grievances are submitted and resolved effectively.

With CollPoll’s seamless dashboard, students can easily access the grievance submission portal, allowing them to report their concerns promptly. The intuitive interface and user-friendly features simplify the entire process, ensuring that grievances are addressed in a timely and effective manner.


2. Easy Complaint Submission: Students can submit their grievances through the digital help desk, eliminating the need for physical paperwork and long queues. They can report various issues, such as academic concerns, administrative problems, or any form of harassment, ensuring that their voices are heard.


3. Tracking and Monitoring: CollPoll enables the tracking and monitoring of grievances at every stage. Administrators can easily follow up on the progress of complaints, ensuring transparency and accountability in the redressal process.


4. Streamlined Approval Management: The platform allows users to request, manage, and track approvals related to grievance redressal, simplifying the approval process and ensuring efficient workflow management.


5. Real-time Analytics: CollPoll provides real-time analytics that offers valuable insights into the grievance redressal system, allowing institutions to identify trends, patterns, and areas for improvement, leading to enhanced efficiency and effectiveness.


CollPoll and UGC Regulations: Ensuring Compliance and Student Satisfaction

CollPoll‘s grievance redressal system aligns with the UGC’s new regulations, ensuring that institutions can effectively comply with the requirements while providing a satisfactory experience for students. By implementing CollPoll’s Campus Help Center, institutions can streamline their grievance redressal processes, enhance transparency, and demonstrate their commitment to addressing students’ concerns timely.



In today’s competitive higher education sector, a responsive and user-friendly grievance redressal mechanism is essential to prevent unfair practices and ensure student satisfaction. CollPoll‘s comprehensive Campus Help Centre empowers institutions to streamline their grievance redressal processes, automate workflows, and enhance efficiency. By partnering with CollPoll, educational institutions can ensure prompt redressal of grievances, establish a culture of transparency and accountability, and ultimately create an environment conducive to growth and success.

To learn more about CollPoll’s grievance and complaints redressal solution, request a free demo or contact our team today!


Implement CollPoll's Campus Help Centre to Deliver Outstanding Student Learning Experiences