Why Should Institutions Use an Admission Management System?
Colleges and universities receive a lot of queries during admission season. Students have questions regarding courses, classes, programs, and whatnot. This often creates chaos and consumes a lot of time. This gets even more problematic in institutes that are still stuck with the manual admission process where a small team of educators takes care of the entire admission process. From collecting forms to guiding students to their enrollment, there is a lot to deal with, yet administrators can’t ignore this step. It is crucial for the existence of higher education institutions.
Fortunately, colleges now have an admission management system that can quickly transform all the confusion into a hassle-free workflow. Thus, reducing the stress and workload while elevating the brand image of HEIs.
To give you a brief introduction, an admission management system is a digital platform used by colleges and educational institutions to efficiently manage enrollment and admission processes. The tool allows the admission team to gather student inquiries, resolve them, check their eligibility, collect documents, and perform other related tasks digitally. Moreover, students can apply online, submit their documents, check their application status, and pay fees online.
That’s not all. There are many other benefits that make the admission management system worth your time and money.
Check them out:
- Reduces Manual Intervention
Now, colleges no longer have to appoint an admission team to look after every step. The automated system will bring all the processes and teams on a single platform, building a seamless admission workflow. Also, it will map students’ journeys, starting from inquiries and applications to counselling and enrollment, and send documents to relevant departments. As soon as a student takes the initial admission step, the admission management tool automatically assigns inquiries to counsellors. Moreover, HEIs can use it to define the distribution rules if they have multiple campuses. - Ensures a Paperless Admission Process
With a comprehensive solution, institutes can distribute admission forms to a wide range of students via online forums and tools. Needless to say that it will result in more applicants. Furthermore, it lets digital-savvy scholars use their smartphones to submit their admission forms, apply for scholarships, upload essential documents, etc. They can complete the entire procedure online through a student admission management system without using a paper or visiting the college campus. - Creates a Smart Admission Tracking System
During admission seasons, you can see hassled parents and overwhelmed students involved in endless phone calls to seek information about the admission process, updates on their applications, etc. With the help of an automated system, they will be able to get timely updates without a single call. They will receive all the relevant details via emails or messages, which will be personalised according to student names, admission tests, interview dates, and final admission status. - Provides a Uniformed Admission Experience
Educational institutions with multiple campuses across different cities and states can use the system to offer the same experience to students, irrespective of their location. It supports a multilingual admission process so that parents and students can complete the formalities comfortably in their native language. Colleges can also customise the platform to send out admission forms and updates. - Guarantees Secure Online Data Management
HEIs can use the digital admission management tool to store student-related data on a secure platform. This software will maintain the privacy of information and allow access to only authorised and recognised people. With so much being taken care of, it will save the hassle of keeping admission forms and information safe. Colleges will no longer have to lock a storehouse or buy a safe house for admission files as everything will be available on one portal. - Creates a Simpler Fee Management Process
One more benefit of leveraging an admission management system is that it is easier for colleges and institutions to manage fee payments and generate automatic invoices. The tool will also provide authorities with a fee summary at the beginning of every academic year, keeping parents and students aware of their financial obligations. They will get timely notifications and reminders to pay fees so they don’t miss deadlines. - Creates Efficient Timetables
After admissions, the next daunting task for teachers is to create timetables that accommodate all classes and courses equally. Also, they have to make sure that students make the best of their academic time and learn as much as possible without feeling stressed. Therefore, using a timetable management feature is the best way as it simplifies their task of creating timetables. It automatically considers holidays, events, teacher absences, and other factors while assigning substitute teachers whenever needed. - Simplifies Fees Payment Process
During admission, students have to pay for forms, registration, enrollment, etc. Keeping records of all these payments manually can be challenging. Also, paper-based work is prone to errors and omissions. An admission management system streamlines the fee payment process while eliminating human errors and consuming less time.
Conclusion
The way colleges and HEIs manage admission processes is changing rapidly. Now, parents and applicants don’t have to stand in queues for hours completing endless paper forms. The advanced and efficient admission management system will make the procedure super easy and more efficient.
If you are planning to integrate a robust admission management system or need to request a free demo for the same, then give us a call or drop a message. Our team at CollPoll will do its best to help you.
